How to launch a music publicity campaign

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This excerpt from our Planning Your Album guide speaks to things you should do as you prepare to launch a PR campaign and enter your music publicity phase

planning a music publicity campaign
If you’re sitting down to tackle making an album, there’s a lot to think about; from clearing the rights for your cover songs to converting the cover art to the right format. These issues can trip you up, or cause the album to take a lot longer than you’d expect. Randy Chertkow and Jason Feehan, authors of The Indie Band Survival Guide, have revised our popular Planning Your Album From Beginning To End guide. Here’s an excerpt from the revised guide, which you can download for free right now!

The following material has filled many books, so rather than go into detail about how or why you’ll want to do all the steps below, we’ll simply list them out so you don’t forget to do them as part of your music publicity campaign.

1. Plan your PR campaign

This should be your overall strategy for the album and any live shows you do in support of it. Most bands do both a traditional media campaign (newspapers, magazines, and radio), as well as a new media campaign (podcasts, music blogs, MP3s, entertainment blogs).

Promotion requires creativity
Music publicity is not just compiling lists and following steps mechanically. It can and should be fun and creative too. It’s at the planning stage that you should be channeling the same creativity you put into your music to build excitement and buzz about your upcoming album.

Here are some planning ideas to get you started:

  • Do a contest
  • Make a video*
  • Create a Flash game based on a song on your album
  • Partner with a blog or podcast
*The importance of video

What’s the biggest music search engine in the world? YouTube. In fact, video is possibly the only true viral media on the web. Beyond being an amazingly powerful medium for generating awareness and sales of your music, it also can be monetized and generate revenue for you.

2. Set up alerts with your new album name and song titles

You’ll want to keep up-to-date on what people are saying about your new album and songs. This is as easy as setting up a Google Alert with your band name, as well as the name of your album. (For step-by-step instructions on setting up Alerts for your music, see the IndieGuide.com article “How To Get Automatic Alerts When Your Band is Mentioned Online.”)

3. Update your music resume documents

Your “music resume” contains the following important brand elements:

  • Your bio
  • Your fact sheets
  • Your online press kit
  • Your offline press kit
  • Your tour schedule
  • Other PR documents with the new album information

These are the documents that you’ll either send out (to the press, bloggers, music reviewers, etc.) or need updated online if they have questions or need more information. Updating these now will save you time and energy later when you start sending these out or people start asking you for them. Plus, by crafting the message, tone, and language for your release and promotion here, you can repurpose the content as you update your website and web presences.

4. Prepare PR documents such as press releases

Sending a press release is a simple way you can notify the media of your album and CD release show. They’re not that difficult to write and there are free press wires that will help you blast out your release to the media.

5. Compile your target PR lists

There are plenty of outlets within your arm’s reach that you can target to get your music reviewed and heard. In short, you’ll want to compile a list of:

  • Album review press, magazines, zones, and websites
  • Traditional local and national press
  • New media press
  • Commercial, college, and public radio stations
  • Internet radio stations
  • Music blogs
  • Music podcasts
  • Radio stations
  • Non-music blogs covering topics in your niche
  • Non-music podcasts covering topics in your niche
  • Other websites

If you find a website, blog, radio station, or podcast that looks like it may play your music but lacks details about submitting, reach out to the blogger, podcaster, or website owner directly. Always obey the rules of submission. Don’t miss out on coverage by making their life more difficult.

6. Work with your street team and fans

It’s people, not technology, who make things happen. Your fan network is no exception. Don’t be afraid to involve them and ask for their help. Keep your fan network up to date about the upcoming album and give them exclusive cuts from the album as a reward and to whet their appetites.

Involve your fan network early in your music publicity efforts so you can create missions and steer their enthusiasm from random acts of buzz to a coordinated effort that’s in line with your overall strategy.

7. Maintain and update your own website

Don’t rely on just a social network (e.g. Facebook) as your website. Platforms like Facebook are important for promotional purposes, but these are your “web presences.” Every musician needs a home base – a site that you control, with your own domain, where you’re not competing against advertising.

If you’re looking for a place to build and host your own website with your own domain, check out HostBaby, a web hosting service for created for musicians. HostBaby features include 10GB of space, hundreds of design templates to choose from, an email newsletter tool, gig calendar, streaming audio, video, guestbook, and blog/news page tools. You also get unlimited email addresses @yourdomain. Often overlooked, writing from your own band’s domain name is a simple, consistent, and effective branding and promotional practice.

Once you update your music resume documents, you’re ready to update your website to announce and feature your new album. This should include blogging about the upcoming release, but also could include adding songs and videos on your site to generate interest.

8. Update your web presence (Part I)

Update your web presences with news about your upcoming album (Facebook, Twitter, Eventful, etc.). Remind fans about your mailing list and blog so they can stay informed as to when the album drops. Add the “radio single” to your web presence audio players.

9. Contact your mailing list

Nothing justifies a new newsletter or email campaign like announcing your upcoming album and shows and following up with promotion and press being generated.

Billboard magazine called Randy Chertkow and Jason Feehan “the ideal mentors for aspiring indie musicians who want to navigate an ever-changing music industry.” They’ve written three books with major publishers (Macmillan, Random House), teach music business (including a 15-hour online course calledMaking Money with Music”), and are regular contributors to Electronic Musician magazine.

To learn more about generating awareness and sales of your music on YouTube, watch Chertkow and Feehan’s classMaking Money From YouTubefrom their online course, “Making Money With Music.”

Planning your album from beginning to end

Read More
Is Your Project Ready For CD Manufacturing? A DIY Album Release Checklist
Make The Most of Good Press – How To Leverage Your PR Success
Press Kit Fundamentals – Press Release Writing Tips
Press Kit Fundamentals – More band Bio Writing Tips
How to submit your songs to music blogs, record labels, radio, and press

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4 thoughts on “How to launch a music publicity campaign

  1. I love all the articles on this newsletter. I’ve learned a lot and used a lot of your advice for our band. I would love to see an article specific to small venue gigs; restaurants, clubs, etc… With both bands I play with we have regular disagreements on pacing. Particularly when it comes to taking a break. Some band members want to play through for three hours without a break because they fear the audience will leave if we’re not playing. I personally think the audience needs a break as much as we do. I like to end the first set with a great song, use the break to meet people and make connections and then start back strong. I’d rather the people who have other plans to leave during the break rather than trickle out while we’re playing. Not everyone agrees with me… Have you written an article about this that I may have missed? Also, pacing… I like to take the audience on a pace journey. Another band member want to just to fast song, slow song, fast song, slow song…… on and on… Thanks again for such great articles!

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